ColdStack LabsPrivate Outbound OperationsRequest a review
Private Outbound Operations

Your complete outbound system.Built inside your business. Operated by ours.

ColdStack Labs deploys the infrastructure, prospect intelligence, governed AI agents, campaigns, reply qualification and CRM workflows required to run enterprise outbound end to end.

Request an architecture review See plans from $4K / month
Operated by Cold Stack Innovation LLCWyoming, USABuilt around your business
Architecture review outputA clear plan before launch
Buyer-ready
01
Growth planMarket, offer, CRM and team context
02
Current prioritiesGoals, context and growth opportunities
03
90-day launch planPriorities, sequence and next steps
04
Fit recommendationCore, Scale, Private Enterprise or ColdMail
Operating principle

Start with a clear architecture, then fund the highest-leverage next step.

ColdStack LabsClear scope before launch
ColdMail product footprint3,000+ teams
Provisioning targetReady in ~10 min
Workflow ecosystem60+ integrations
ColdMail platformExplore ColdMail

ColdStack Labs is operated by Cold Stack Innovation LLC, Wyoming, USA.

SecurityDPAContact ColdStack+1 (307) 221-2826
01 / Why ColdStack

Most providers sell activity. We build capability.

Data, deliverability, AI, replies and CRM handoff are usually managed as separate chores. ColdStack Labs makes them one accountable, connected operating system.

Before

Vendor-owned workflows

After

End-to-end operating system

Before

Inbox and domain chaos

After

Monitored infrastructure

Before

Scattered campaign data

After

CRM-native learning

Before

Fragmented AI tasks

After

Connected agent workflows

02 / Switching case

A buyer should know exactly why switching is worth it.

Compare the operating models enterprise revenue teams most often evaluate, then use the architecture review to define the right path for your current motion.

DecisionTypical appointment agencyIn-house buildColdStack Labs
Primary outputCampaign activity and booked-meeting deliveryA team and toolchain you buildA complete outbound operating system
System ownershipOften retained across vendor tools and processOwned, with in-house build capacity requiredA durable system built around your team
Data and CRMHandoff varies by providerYour team designs and maintains every integrationCRM-native routing, notes, status and feedback loops
DeploymentProvider-managed environmentSetup across multiple specialistsClient-cloud or approved private deployment option
When the engagement endsActivity stops with the vendorKnowledge can remain fragmented across peopleThe system and its learning remain useful to your team
Designed for complex B2B motions
Cybersecurity and infrastructure softwareB2B SaaS expansionIT services and digital engineeringHealthcare technologyIndustrial and enterprise technology
03 / Architecture

Seven operating layers. One accountable system.

Every layer has a clear owner, a connected workflow and an output that remains useful inside your business.

01

Market design

ICPs, buying committees, triggers, offers and regional plans.

Targeting blueprint
02

Account intelligence

Fresh account discovery, enrichment, validation and research.

Account intelligence library
03

Infrastructure

Domains, official Google Workspace seats, authentication and health.

Outbound infrastructure
04

Governed agents

Research, personalization, follow-up and intent classification.

AI-assisted workflows
05

Campaign operations

Sequencing, testing, calling, iteration and suppression logic.

Campaign learning system
06

Qualification

Human-in-the-loop review, routing and positive-interest handling.

Qualified handoff
07

CRM operations

Ownership, notes, tasks, statuses, reporting and feedback loops.

Pipeline-ready records
04 / Product ecosystem

Proprietary technology beneath the operating service.

ColdStack Labs is the enterprise operating partner. The products are the foundation that lets us connect infrastructure, data, governed agents and execution into one operating system.

Explore ColdMail infrastructure
Enterprise operating partnerColdStack Labs

Architecture · governance · execution · accountability

01Infrastructure

ColdMail

Reliable outbound infrastructure

Domains, official Google Workspace seats, authentication and infrastructure provisioning.

Client valueProvisioned infrastructure
02Infrastructure health

ColdRamp

Ramp and monitoring layer

Infrastructure ramp-up, health monitoring and deliverability operating routines.

Client valueMonitored infrastructure
03Governed agents

ColdAgent

Research and workflow layer

Research, personalization, follow-up and classification with human review.

Client valueAI-assisted workflows
04Channel execution

ColdDial

Calling layer

Calling touchpoints coordinated with campaign operations and human qualification.

Client valueConnected outbound motion
05Qualification

ColdBox

Reply and handoff layer

Positive-interest classification, human review, routing and CRM-native handoff.

Client valuePipeline-ready replies
How the ladder works

Self-serve infrastructure buyers start with ColdMail. Revenue teams that need full system ownership, managed execution, CRM routing or governance graduate to ColdStack Labs.

Visit coldmail.app
05 / Case studies

Completed campaigns across distinct B2B motions.

From regional recruitment to international manufacturing, these campaigns connected the full outbound motion: targeting, infrastructure, campaign operations, reply review and handoff.

View all case studies
01Pan-European recruitment and lead generation

Regional control for a multi-market outbound motion

$165KPipeline created
02Agentic AI for sales and customer-service workflows

A focused ANZ motion for an emerging AI offer

2Markets launched
03B2B performance marketing

One operating model from research to CRM handoff

1Unified growth motion
04Workplace catering

A focused local motion for workplace catering

5Buyer touchpoints
05International apparel manufacturing

A multi-market motion for high-value manufacturing

60%Warm-market focus
Campaign scope, operating design and commercial relevance.Explore the full case-study library
06 / Deployment

A serious outbound function, without a year of assembly.

Start with a bounded architecture review. Deploy the system. Operate it with shared visibility. Expand only when the evidence supports it.

01

Architecture review

Align your regions, ICPs, infrastructure, CRM and current sales motion.

A clear starting point
02

Outbound engine deployment

Build the infrastructure, workflows and feedback loops around your team.

Built around your business
03

Operated launch

Run campaigns with human review, healthy infrastructure and regular optimisation.

Clear progress from day one
04

Scale with evidence

Expand products, regions and capacity once the motion is delivering consistently.

Built to scale
07 / Governance

Built for enterprise review.

We align on data handling, access and the operating environment before launch, so the engagement fits your security, legal and procurement requirements.

Request the security packet
01

Client-cloud or approved private deployment option

02

Custom agent permissions and human review

03

CRM, warehouse and approved API integration

04

DPA and security review support

05

Custom SLA and invoicing workflows

06

Weekly ops and quarterly executive reviews

08 / Evidence

Everything your team needs to evaluate the partnership.

Give revenue, operations, security and procurement stakeholders a clear view of the platform, operating model and implementation path.

01

ColdMail platform

ColdMail provides the outbound infrastructure layer beneath the operating service, including domains, official Google Workspace seats, authentication and provisioning.

Explore ColdMail
02

Operating visibility

Each engagement begins with shared goals and runs through a clear plan, regular optimisation and CRM-visible outcomes.

03

Security and procurement

Security materials, data-flow boundaries, deployment options, DPA support, access controls and SLA requirements are addressed before implementation.

Security overview
09 / Pricing

Three engines. Clear commercial boundaries.

Choose by operating complexity, not mailbox count. Final scope is confirmed after the architecture review; these plans are the starting commercial structure.

Plans start at $4K / month
Every plan includes
InfrastructureTargetingCampaignsGoverned agentsHuman reviewCRM routingReportingDeliverability
Core Engine
$4K/ month

One offer, one market and a focused GTM motion.

A focused outbound engine for one offer and one market.

Minimum term6 months
  • Up to 2 ICP segments
  • Up to 3 active campaign plays
  • Up to 5,000 new targeted contacts / month
  • Up to 40 inboxes as infrastructure capacity
  • One CRM integration
  • Weekly optimisation
  • Monthly executive report
Check Core fit
Scale EngineMost flexible
$7K/ month

Multiple ICPs, products, regions or salespeople.

A multi-ICP, multi-campaign outbound operation.

Minimum term6 months
  • Up to 5 ICP segments
  • Up to 8 active campaign plays
  • Up to 15,000 new targeted contacts / month
  • Up to 120 inboxes as infrastructure capacity
  • Advanced CRM routing
  • Signal-based targeting
  • Weekly executive reporting
Check Scale fit
Private Enterprise
$12K/ month

Governed, private, multi-team deployments.

A governed, private outbound system for complex teams.

Minimum term12 months
  • Custom ICP and product coverage
  • Up to 30,000 new targeted contacts / month
  • Up to 300 inboxes as infrastructure capacity
  • Client-cloud or approved private deployment
  • Custom agent workflows
  • CRM, warehouse and approved API integration
  • Weekly ops and quarterly executive reviews
Talk to architecture
Qualification rule

Core requires at least one closer and a focused market. Scale is for multi-ICP or multi-region teams. Private Enterprise is for governance, private deployment, complex integrations or multi-team orchestration. Smaller self-serve infrastructure needs are routed to ColdMail.

10 / Buyer questions

The questions procurement and revenue leaders ask first.

Clear answers before a sales conversation. Engagement-specific security, legal and implementation details are confirmed during review.

What happens in an Outbound Architecture Review?

We review your ICPs, offer, CRM, infrastructure, sales capacity and regions. You receive a fit recommendation and a right-sized plan tailored to your team.

What is the difference between ColdStack Labs and ColdMail?

ColdMail is the self-serve outbound infrastructure product. ColdStack Labs is the enterprise operating partner that combines infrastructure, data, governed agents, campaign operations, qualification and CRM workflows into one managed system.

Who owns our data, domains and workflows?

Your team retains the accounts, domains and workflows built for the engagement. The working approach and access requirements are agreed during the architecture review.

Can you replace an existing agency or outsourced SDR vendor?

Yes, when the operating model is a fit. We review your current setup and define a transition plan that protects campaign history, CRM context and infrastructure continuity.

Do you guarantee a number of meetings?

Success criteria are aligned to your market, offer, sales capacity and buying cycle, then tracked in your CRM.

Can this run inside our approved environment?

Private Enterprise supports client-cloud or an approved private deployment, custom permissions, human review, CRM and warehouse integrations, and security and DPA review support.

11 / Architecture review

Build the right outbound motion before you scale activity.

Tell us enough to evaluate the operating model. We will respond with a clear recommended path for ColdStack Labs or ColdMail.

  1. 01
    Share a few business details

    ACV, CRM, capacity, current model, engagement needs and timeline.

  2. 02
    Fit review

    We assess your goals, sales motion and the best next step.

  3. 03
    Planning session

    A focused conversation with an initial recommendation and clear next steps.

Fit questionnaireRequest an Outbound Architecture Review

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